Every document has a type, a version and a deadline.
Company documents sit in a shared register, attached to the entity they belong to: an employee, a machine, a lot, an intake or an order. Each has a type, a version and, where relevant, a validity date that raises an alert before it expires.
What it solves
The document attaches to something specific
It does not sit in a folder with an improvised name. It sits with the employee, machine, lot or order it concerns, and is found from there.
Versions and controlled states
It is visible which version is current and which are previous. Two variants of the same document no longer circulate with nobody sure which is right.
Validity, expiry and alerts
A document that is about to expire says so in advance. Expiry becomes a task to resolve, not a discovery made during an inspection.
An inbound and outbound register
Correspondence received and sent gets a registration number, a recipient and a reply deadline. Proof of dispatch sits next to the document.
Documents with a validity date, tracked by deadline.
| Document | Attached to | Valid until | |
|---|---|---|---|
| Equipment authorisation | Machine U-07 | 14.11.2026 | Valid |
| Fitness certificate | Demo operator 3 | 02.10.2026 | Expiring soon |
| Material certificate | Lot L-4472 | — | Not approved |
| Environmental permit | Site 1 | 30.06.2026 | Expired |
Expired documents, and those close to expiry, surface before anyone asks for them.
demo dataDocuments or Smart archive?
Documents is the register: what type a document is, whose it is, which version is current, until when it is valid. The smart archive is the layer that reads the content of documents, extracts the data from them and makes them searchable. The first app answers “what document do I have”, the second “what does it say”.
Related apps
Want to see the app on your own flow?
We arrange a demo on your company’s actual case. The app above comes preselected in the form.