Prepare the inspection file, with the documents in one place.
You choose the type of inspection and the period. ARDYVA helps you gather the relevant documents, identify what is missing and prepare the file for checking, approval and signing. What is not in order stays visible; the file is not closed artificially to look complete.
What it solves
You choose the procedure and the period
Tax, labour, environmental or food-safety inspection, ISO audit, dispute or internal audit. The search starts from the subject of the request, not from an empty folder.
Documents are gathered from the modules
The file is composed from what already exists in the archive and the other apps, within your permissions. You do not ask each colleague to send what they have.
You see what is missing and what contradicts
Documents that are absent, expired, unapproved or carry data that does not match are flagged. You find out before the inspection, not during it.
Index, timeline and cover
The file gets an index and an order in time, with a link from every entry to its source document. Whoever reads it finds what they need themselves.
Approval, signing and handover
Documents that need a signature enter the approval flow. Originals stay untouched, and reading copies are managed separately from them.
Try the interactive demo.
Preparing an inspection file
Walk through the seven stages on a fictional file. The demo shows the problems too, not only the successful outcome.
Proposed flow. It describes the intended behaviour of the module, not a feature confirmed as already available.
What is confirmed and what is proposed
Confirmed featureRests on modules already verified in the platform: the registers the file is composed from exist.
Documented, in preparationAppears in the ARDYVA OS product catalogue with implementation planned. Not available in production.
ProposedA proposal from this concept. It is not yet in the product catalogue and has no implementation.
- 1Procedure
- 2Gathering
- 3Checking
- 4Organising
- 5Integrity
- 6Approval
- 7File
What exists today and what is in preparation
The module rests on registers that already exist in the platform. The rest of the concept is documented or proposed. We separate them here so the conversation starts from reality.
- Confirmed feature
- The registers the file is composed from: intakes, analyses, timesheets, reports
- Lot traceability and documents generated from recorded data
- The permissions that limit which documents each user can see
- Documented, in preparation
- The evidence file for inspections, with obligations and deadlines
- Non-conformities, corrective actions and effectiveness verification
- Document versions and controlled states
- Controlled export with a manifest, and checksums on attachments
- Approval workflows for documents that require a signature
- Proposed
- Dynamic watermarking on reading copies
- Access history per file and per copy
- Integration with an electronic signing mechanism
- Controlled transmission to a chosen recipient
What an inspection asks for depends on the specific request, the company’s activity and the period under review. The list above describes what the app does, not which documents you will be asked for.
Compliance & audits or Quality?
Quality presents operational quality work: analyses, limits, non-conformities, lot decisions. Compliance, inspections and audit files starts from an external request and handles preparing, checking and managing the file: which documents are asked for, which are missing, in what order they are presented and who approves them.
Related apps
Want to see the app on your own flow?
We arrange a demo on your company’s actual case. The app above comes preselected in the form.